Banquet halls are large indoor areas which can be used for a celebration or event that requires large capacity and catering services. Often these are located in picturesque settings which add to the atmosphere and minimise the chance of an interruption. In addition to banquets these halls are often used for award ceremonies, conferences, product launches, wedding receptions and private parties.
When choosing a banquet hall it is important to consider the location for several reasons. Firstly, making sure the venue is accessible to all of your guests. This may mean booking a hall which is roughly central in relation to the areas your guests are travelling from and that any special requirements, such as ramps for wheelchair access can be met. The second consideration should be; are all of the services you require available either on site? Or can they be provided by local companies? Aside from catering, equipment may need to be hired for a presentation or exhibition. While the majority of your needs can be taken care of by the venue operators, it is worth making a list of any required equipment and making sure it can all be brought together for the event.
In addition to catering services you may want to consider refreshments. If a bar is required you will need to check if the banquet hall has one on site or whether you need to hire a mobile bar and in either event, will the bar be open or paid for by guests?
Depending on the duration of your event you may also want to hire some entertainment such as a DJ or comedian and good footage or photographs of the event make it more memorable so a photographer or camera man should also be arranged.
Once the location is chosen you will need to organise tables and seating. These provisions may already have been made by the venue’s event organiser but it is always best to check at the time of booking. Also making sure that there is ample room at the banquet hall to comfortably accommodate all of your guests and any equipment which may be required for a presentation or exhibition is a must and should your guests wish to spread out, is there an outdoor area?
If you want to make use of an outdoor area there is always the weather to consider. It is worth checking with your chosen venue operator if it is possible to set up a small marquee outside just in case the weather should turn. These may be hired from the venue’s event organiser or a local company.
Amongst the less crucial considerations are decoration and theme. If there is a specific look you are after it is worth checking what provisions the venue operator has in place. Failing that you will need to organise a team of people to decorate your chosen banquet hall in good time before the event. Your guests will appreciate the attention to detail and will find it more memorable.